Coles House records


Collection 3242

( Bulk, 1871-1983 ) 1865-1997
(53.4 Linear feet ; 103 boxes, 102 volumes, 2 flat files)
© Historical Society of Pennsylvania1300 Locust Street
Philadelphia, PA, 19107
215-732-6200

Summary Information

Repository
Historical Society of Pennsylvania
Creator
Coles House.
Title
Coles House records
ID
3242
Date [bulk]
Bulk, 1871-1983
Date [inclusive]
1865-1997
Extent
53.4 Linear feet ; 103 boxes, 102 volumes, 2 flat files
Author
Finding aid prepared by Sara H. Nash.
Sponsor
Processing and conservation made possible by a major grant from the National Endowment for the Humanities: Democracy demands wisdom and by a grant from the Gladys Krieble Delmas Foundation.
Language
English
Abstract
Coles House, known officially as the Young Women’s Boarding Home Association, arose from the 1891 merger of the Boarding Home for Young Women (1433 Lombard Street) and the Clinton Street Boarding home (913-915 Clinton Street). Both homes were founded by Mary Coles, the first in 1866 and the second in 1871, and intended to serve Protestant working girls of good moral character under the age of 26. Board charges were subsidized to make it more affordable. Shortly after the merger, the home at 1433 Lombard street was closed and sold. A property at 834 Pine Street was purchased in 1896 and operated until 1924. The remaining home on Clinton Street was named “Coles House” in honor of founder Mary Coles, who had died in 1920. Coles House was expanded to include the house at 917 Clinton Street in 1945 and 911 Clinton Street in 1965. Coles House (the Young Women’s Boarding Home Association), including its earlier iterations, operated for over 135 years. The Clinton Street properties were sold in 2002, and proceeds were used to establish the Coles House Fund, a donor-advised fund administered by the Philadelphia Foundation. The collection includes minutes, correspondence, managers reports, resident records, annual reports, bank and payroll records, paid bills and petty cash receipts, and some photographs.

Preferred citation

Cite as: [Indicate cited item or series here], Coles House records (Collection 3242), Historical Society of Pennsylvania.

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Background note

Coles House, known officially as the Young Women’s Boarding Home Association, arose from the merger of two similar Philadelphia organizations in November 1891. The boarding houses were both founded to serve Protestant working girls under the age of 26 with good moral character. Board charges were subsidized to make it more affordable.

In 1865, Mary Coles and a small group of Episcopal women were concerned about the temptations and perils faced by young working women in the boarding houses of Philadelphia. They resolved to provide an appropriate housing option for this vulnerable group. After raising a few hundred dollars, the women found a suitable house at 1433 Lombard Street and began operations in October 1865. The Boarding Home for Young Women was incorporated in July 1866 to provide a “comfortable and permanent home to young working girls" (First Annual Report of the Boarding Home for Young Women, Box 40 folder 4). The board price, set at three dollars per week, included two daily meals and was subsidized by subscriptions and donations.

The Lombard Street home had space for twenty-eight boarders, but demand far exceeded capacity, and by early 1871, Mary Coles had decided that a second home was necessary. With the assistance of some of the organizers of the Lombard Street home and other women, funds were raised to purchase a house. A property was rented on Spruce Street until the house at 915 Clinton Street was purchased in May 1872. The Clinton Street Boarding Home for Young Women opened in November 1872 with room for thirty-one residents. In 1875, the house next door at 913 Clinton Street was purchased, bringing capacity to fifty-six. An endowment fund was established in 1881, and later another fund was established for expansion of operations.

The two boarding homes operated in parallel with separate charters and management, though with considerable overlap of individual members. While the Clinton Street home prospered, the Lombard Street home struggled to meet expenses. The Board of Managers of the Clinton Street home decided to meet its goal of expanding services by accepting an offer to take over the Lombard Street facility. In 1891, the organizations merged and incorporated as the Young Women’s Boarding Home Association, with Mary Coles named as permanent president.

In 1893, the Lombard Street home, still running at a deficit, was closed and sold. A house at 834 Pine Street was purchased, renovated, and opened in September 1896. A number of Clinton Street residents chose to move to the new place. The Pine Street house was again renovated in 1901 and reopened in 1902 with increased capacity.

Around 1906, George C. Thomas asked the Young Women’s Boarding Home Association to take over operation of the Bessie Memorial Home on Catharine Street for 10 years. At the expiration of the agreement, operations were transferred to the Girls’ Friendly Society.

The Pine Street home struggled financially during and after World War I. In the early 1920s, the deficit increased annually. The house was also deemed unsatisfactory for the standards of living of the day. As a result, the Board of Managers closed the home in December of 1924, and sold the property for $30,000. The Young Women’s Boarding Home Association was thus reduced to the two adjoining properties on Clinton Street. In 1930, the Board of Managers named the remaining home “Coles House” in honor of founder Mary Coles, who had died in 1920. In 1945, the house at 917 Clinton Street was purchased from the estate of Mrs. Effingham Perot. The new home was renovated and opened in November 1945.

Societal change in the mid-20th century affected Coles House in many ways, and the applicant pool slowly diversified. Residents were no longer required to be Protestant. International applicants were accepted. Coles House residents were now primarily students of vocational schools or colleges or recent graduates. For some residents with mental illness or in recovery, Coles House served as transitional housing from a more structured setting to independent living. At the same time, the subscription model of support for organizations was becoming obsolete. Funding dwindled, and occupancy decreased. The financial situation became critical in 1959. The board scraped through the crisis and looked beyond its traditional networks for support. In 1962, Coles House applied to the Edward Atkins Estate Trust for funding and subsequently reorganized as a 501(c)(3) organization. A disbursement of principal from the trust underwrote the purchase of 911 Clinton Street in 1965 and subsequent renovation of all four properties, bringing all the buildings up to code and increasing the number of resident rooms. After completion of the work, Coles House again operated at capacity, with 80 residents and a waiting list. The boom lasted less than a decade. Reduced demand for housing was attributed to educational institutions providing accommodations for their students. Occupancy fell by half in the early 1970s, prompting cost-cutting measures. The upper floors of 911 Clinton Street were closed, and the assistant directress and secretary were laid off. The board applied to the Atkins Trust for money to cover the deficit.

Over time, proceeds from the Atkins Estate provided the main financial support for operations. The trust effectively solved the financial problems, but with the passage of the Fair Housing Act in 1968, it created a legal problem. A stipulation of Atkins’ 1934 will dictated that support would be given to organizations that assisted “white working girls,” and this clause directly conflicted with the new federal law. The lawyers advised the Board of Managers in 1969 that they would be legally justified in accepting a Black applicant. However, lawyers for the Atkins Estate Trustee advised all parties that in that event, the Trustee would be obligated by law to stop disbursements to Coles House. Further, taking the matter to court might result in the Trustee being ordered to call for new funding applications. The matter stood at an impasse until 1973, when the United States government took legal action over housing discrimination. In 1974, in conjunction with the Audit of the Estate of Edward Atkins, lawyers for Coles House petitioned to modify the terms of the trust to allow admission of Black applicants. The matter was settled by consent decree which outlined new admissions procedures and provided compsensation offers to Black applicants who had been denied admission.

In 1980, the Board of Managers evaluated the viability of Coles House in the late 20th century. The charter was updated, by-laws were rewritten, and organizational and staff structures were updated. A newly elected Board of Directors replaced the Board of Managers. Coles House’s daily operations would be run by an Executive Director, Executive Housekeeper, and two Resident Assistants.

Coles House (the Young Women’s Boarding Home Association), including its earlier iteration as the Boarding Home for Young Women, operated for over 135 years. While the Clinton Street properties were sold in 2002, the spirit of Coles House continues to help women who need housing in Philadelphia. The proceeds of the sales were used to establish the Coles House Fund, a donor-advised fund administered by the Philadelphia Foundation.

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Scope and content note

Series 1, Administrative and operation records (836-1997, undated) documents both the lifespan of the Young Women’s Boarding Home Association as a corporate entity and its day-to-day operations.  Subseries 1.a, Administrative records (1836-1990, undated) includes organizational documents; correspondence; minutes; and insurance, legal and real estate documents.  Subseries 1.b Operational records (1865-1985, undated) contains documents pertaining to house maintenance and renovation, managers’ reports, register books, and resident applications and files. A substantial amount of resident files (24 boxes) are present for the 1970s-1980s. However, due to the presence of sensitive information, resident files are closed to researchers for 75 years from the date of creation (departure from Coles House). Full resident lists have been compiled, and researchers may inquire about the presence of specific individuals.

Series 2, Financial records (1867-1997, undated) includes ledgers and journals; statements and reports; and bank, board and rent, transaction, payroll, and tax records. Annual reports start with the first annual report and are present for most years between 1867-1980. Bank documents often include sensitive payroll information, and for that reason, many are closed to researchers for 75 years from the date of creation. Board and rent records span just over a century (1880-1984) with modest gaps. Transaction records are extensive, with the bulk dating from 1951-1984, including 32 boxes of paid bills and petty cash receipts. Payroll records containing sensitive information are closed to researchers for 75 years after the date of creation.

Series 3, Graphic materials (1923-1997, undated) is a small series containing graphic materials including photographs, blueprints, architectural drawings, and road maps. The photographs include snapshots from a 1936 event, “The Windows of Old Philadelphia,” held on Clinton Street. There are two folders of photographs taken for the circa 1967 promotional brochure, and these document many interior spaces of Coles House.

Series 4, Miscellaneous (1867-1982, unadated) contains miscellaneous items, books and other printed matter, and artifacts. The published materials The only artifacts in the collection are keys, one ceremonial and one to the back gate.

This collection has several strengths. The managers’ books and house mothers’ reports illuminate details of daily operations, and taken with the registers, they provide insight into the lives and circumstances of young white working women in the late 19th century and early 20th century Philadelphia. Meeting minutes show the intersection of daily operations and organizational-level concerns. Resident files, though not yet open to researchers, illuminate the nature of mid- and late 20th century young working women and students. The main weakness of the collection is a lack of records for the final 15 years of Coles House’s existence.

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Overview of arrangement

1. Administrative and operational records (1836-1997, undated)

1.a. Administrative records (1836-1990, undated)

1.b. Operational records (1865-1985, undated)

2. Financial records (1867-1997, undated)

3. Graphic materials (1923-1997, undated)

4. Miscellaneous (1867-1982, undated)

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Administrative Information

Publication Information

 Historical Society of Pennsylvania ; 2022.

1300 Locust Street
Philadelphia, PA, 19107
215-732-6200

Provenance

Gift of Coles House, 1987.

Accession number A1987.18.

Gift of Susan Lewis, 2004.

Accessiom number 2004.006.

Provenance

With the exception of restricted material as noted in this finding aid, the collection is open for research.

Provenance

Gift of Coles House, 1987, 2004

Accession numbers A1987.18, 2004.006.

Processing note

With the exceptions of the financial and resident files, the collection had little organization before processing. Therefore, the collection was arranged by function and chronologically under each heading. Wherever possible, labeled files were kept as received and placed in acid-free folders. Resident files were likewise maintained as recieved. These are arranged chronologically by year of departure from Coles House and alphabetically within the year. Resident files are restricted for 75 years from the year of departure. A few volumes and files have been cleaned for mold. Researchers with sensitivities to mold should exercise caution when handling these materials.

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Controlled Access Headings

Personal Name(s)

  • Coles, Mary.

Subject(s)

  • Boarding Houses--Women--Philadelphia--Late 19th-20th centuries.
  • Boardinghouses--Pennsylvania--Philadelphia.
  • Women's History--Pennsylvania--20th century.
  • Women's history--Pennsylvania--Philadelphia.
  • Working Women--Philadelphia--Late 19th century.

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Collection Inventory

1. Administrative and operational records (1836-1997, undated) 

Scope and content note

This series documents both the lifespan of the Young Women’s Boarding Home Association as a corporate entity and its day-to-day operations.

1.a. Administrative records (1836-1990, undated) 

Scope and content note

This subseries contains organizational documents; correspondence; minutes; and insurance, legal and real estate documents. The legal papers document the 1974 Fair Housing suit filed against Coles House and the Atkins Trust, a principal source of financial support for the boarding home.

Organizational records (1866-1985, undated) 
Box Folder

Charter: Boarding Home for Young Women (1866) 

 1 1

Constitution and by-laws of the Boarding Home for Young Women (1869) 

 2 1-2

Charter, Clinton Street Boarding Home for Young Women (1872) 

 1 2

Merger of boarding homes (2 November 1891) 

 3 1

Consolidation of boarding home associations (1891-1892) 

 3 2

Boarding homes merger (1892) 

 3 3

Articles of incorporation and by-laws of the Young Women’s Boarding Home Association (circa 1892-1940, undated) 

 2 3-16

By-laws of the Young Women’s Boarding Home Association (1940) 

 3 4

Board member lists (1955-1985) 

 3 5
Box

Board and council - index cards (circa 1963 - circa 1982)  

 4
Box Folder

Board of Directors and meeting dates (1984) 

 3 6

Coles House Board Manual (1980-1985) 

 3 7-8

Correspondence (1871-1988) 
Box Folder

Correspondence: Papers received from Miss Platt (1871-1872) 

 3 9

Correspondence: Board of Managers (1872-1971, undated) 

 3 10-14

Fundraising appeal letters (1913, undated) 

 3 15

Correspondence: General (1871-1988) 

 5 1-3

Correspondence files: General (1962-1973) 

 5 4-7

Directress’ notes (circa February 1961) 

 5 8

Correspondence: Internal (1963-1971, undated) 

 5 9

Minutes (1865-1985, undated) 
Volume

“Minutes of Boarding Home for Young Women” (September 1865 - November 1891) 

 1

“Minute Book, Boarding Home” (January 1871 - June 1882) 

 2
Box Folder

“Minute Book, Boarding Home,” photocopies of Volume 2 [January 1871 - June 1882] 

 5 10
Volume

Board of Managers meeting minutes (October 1882 - December 1907) 

 3
Box Folder

Material removed from Volume 3 (1888-1907, undated) 

 5 11
Volume

Board of Managers meeting minutes (January 1908 - June 1919)  

 4
Box Folder

Material removed from Volume 4 (1913-1919) 

 5 12

Board of Managers meeting minutes (1914) 

 6 1
Volume

Board of Managers meeting minutes (1919-1929) 

 5
Box Folder

Material removed from Volume 5 (1923-1935) 

 6 2

Resolution on the death of Mary Coles (undated) 

 6 3

Board of Managers meeting minutes (1922-1985) 

 6 4-11

Insurance (1902-1984, undated) 
Box Folder

Insurance (1902-1969) 

 6 12-14

Insurance (1971-1984) 

 7 1-7

Insurance files (1965-1980) 

 8 1-2

Insurance inventory (1965-1968) 

 8 3

Inventory and appraisement: Antique furniture and furnishings (31 March 1970) 

 8 4

Appraisal of contents (undated) 

 8 5

Legal (1881-1978, undated) 

General legal papers (1881-1975, undated) 
Box Folder

Endowment trust (4 April 1881) 

 8 6

Bergan v. Schimpf, defendant, and the Young Women’s Boarding Home Association (1887-1888) 

 8 7

List of papers in the charge of Howard W. Page, Esq. (1892-1898) 

 8 8

Walter Hunter Estate: Will and trust (1896-1913) 

 1 3

Walter Hunter Estate (1896-1937) 

 8 9

Morris Ritch mortgage and foreclosure (1901-1921) 

 8 10

Catharine Street agreement with George C. Thomas (25 June 1906) 

 8 11

Department of Public Health and Charities (1917-1924) 

 8 12

Employer identification number (1961-1962) 

 8 13

Correspondence: Legal (1964-1973) 

 8 14

Employment forms (1974-1975) 

 8 15

Vandalism incident (1970) 

 8 16

Tenant agreement (undated) 

 8 17

Atkins Trust and fair housing suit (1962-1978) 
Box Folder

Edward Atkins Trust (1962-1965) 

 8 18

Edward Atkins Estate and Fair Housing suit (1967-1974) 

 8 19

Clippings: Atkins Estate (circa 1962-1964) 

 9 1

Fair housing suit consent decree and supporting documents (1974) 

 10 1-2

Consent decree compliance (1976) 

Note

Cleaned for mold.

 10 3

Correspondence: Edward Atkins Estate (1978) 

 10 4

Real estate (1836-1965, undated) 
Box Folder

Correspondence: Relating to Williamson ground rents (1877-1979) 

 10 5

Correspondence: Relating to the transfer of the Lombard Street Home (1891) 

 10 6

Deeds: 915 Clinton Street, Philadelphia (1836-1873) 

 10 7-9

Deed: 913 Clinton Street, Philadelphia (1875) 

 10 10

Deed: 917 Clinton Street, Philadelphia (1944) 

 1 4

Deed: 911 Clinton Street, Philadelphia (1965) 

 10 11

Deeds: Carroll Street (now Bainbridge), Philadelphia (1848-1850) 

 10 12

Ground rent: Christian Street, Philadelphia (1883-1907) 

 1 5

Ground rents (1907, undated) 

 10 13

Title search: Poplar Street west of 13th Street, Philadelphia (1850) 

 10 14

Copies of surveys and title searches (circa 1963) 

 10 15

Title report: 911 Clinton Street, Philadelphia (1965) 

 10 16

Coles House history (circa 1910-1986, undated) 
Box Folder

Coles House history (circa 1910) 

 10 17

Young Women’s Boarding Home Association history (1915) 

 10 18

Draft of “History of Coles House,” by Mary Lea Perot, with “Church News” clipping (1946) 

 10 19

Report of the History Committee, “Formation of the Endowment Fund,” Kenneth Finkel (12 May 1986) 

 10 20

History Committee: Research notes and copies (undated) 

 10 21-22

History Committee: Research notes and copies (undated) 

 11 1

History Committee: Research notes and copies (undated) 

 1 6

Coles House histories (undated) 

 11 2

Events (1946-1983) 
Box Folder

Event invitations (1946-1970) 

 11 3

Open House (1946-1970) 

Note

Cleaned for mold.

 11 4-8

Napkins: “Elizabeth Chase, Coles House” (October 1982) 

 11 9

Reunion (1983) 

 11 10-11

Miscellaneous (circa 1870-1990, undated) 
Box Folder

Blank forms (circa 1870) 

 11 12

Miscellaneous papers (1914-1940, undated) 

 11 13

Advertisements for annual meetings and accommodations (1931-1955) 

 11 14

Blank stationery (circa 1945) 

 11 15

Forwarding addresses (1955, undated) 

 11 16

Proclamation of Coles House Day (14 October 1990) 

 9 2

1.b. Operational records (1865-1985, undated) 

Scope and content note

This subseries contains documents pertaining to house maintenance and renovation, managers’ reports, register books, and resident applications and files. A substantial amount of resident records are present for the 1970s-1980s. However, due to the presence of sensitive information, resident files are closed to researchers for 75 years from the date of creation (departure from Coles House). Full resident lists have been compiled, and researchers may inquire about the presence of specific individuals.

House management (circa 1890-1984, undated) 
Volume

Boarding home staff book (circa 1933 - circa 1958) 

 6
Box Folder

Material removed from Volume 6 (circa 1933 - circa 1958) 

 12 1

Young Women’s Boarding Home Association house regulations (undated) 

 12 2

Coles House rules (circa 1890 - circa 1962)  

 12 3

Coles House brochures (circa 1955 - circa 1965) 

 12 4

Household hints (circa 1960) 

 12 5

Blank inspection forms (circa 1960) 

 12 6

House Committee report on room rates (1961) 

 12 7

Room rates (circa 1960 - circa 1969) 

 12 8

Food price lists and marketing materials (circa 1960 - circa 1969) 

 12 9

Menus (1961-1969, undated) 

 12 10-13

Resident lists (1972-1976) 

 12 14

Resident lists and room assignments (1966-1984, undated) 

 12 15-16

Security (1966-1974) 

 12 17-18

Activities (1969) 

 12 19

Jefferson Commons swimming (1969-1983) 

 12 20

Christmas tree information, Christmas seals (1973) 

 12 21

Residents’ log (1978) 

 12 22

Room list (1980) 

 12 23

House weekly counts (1983) 

 12 24

House maintenance and renovations (1901-1985, undated) 
Box Folder

834 Pine Street renovations: Contract and correspondence (1901-1902) 

 12 25

Heating system renovation (1923) 

 13 1

Renovations (1946-1970) 

 13 2-6

Fire safety inspections (1954-1957) 

 13 7

Telephone systems (1962-1971) 

 13 8

Heating system (1962-1964) 

 13 9

Boiler inspections (1963-1973) 

 13 10

Furniture (1964, undated) 

 13 11

"Chinese garden" (1966-1968) 

 13 12

Emergency lights (1968) 

 13 13

Drawing room sofa and chair fabric (1968) 

 13 14

Air conditioner (1969) 

 13 15

Repairs and improvements (1970) 

 13 16

Ice machine prices (1970, undated) 

 13 17

Repairs and maintenance (1970-1973) 

 13 18

Elevator permit (1970) 

 13 19

Ad Hoc Capital Assets Committee (1983-1985) 

 14 1-2

Board room carpet sample (undated) 

 14 3

Reports to the Board of Managers (1865-1927, undated) 
Volume

Manager’s Reports, 1433 Lombard Street  (November 1865 to March 1871) 

 7

Manager’s Book of the Boarding Home, 1013 Spruce Street (November 1871 to September 1877) 

 8

Manager’s Book (1876-1886) 

Note

Cleaned for mold.

 9
Box Folder

Material removed from Volume 9 (undated) 

 14 4
Volume

Manager’s Book for 913-15 Clinton Street (October 1877 - January 1892)  

 10

Reports of Managers of Boarding Home, 1433 Lombard Street (November 1886 - May 1891) 

 11
Box Folder

Material removed from Volume 11 (1891) 

 14 5
Volume

Manager’s Reports, 1433 Lombard Street (November 1891 - June 1893) 

 12
Box Folder

Material removed from Volume 12 (1893) 

 14 6
Volume

Manager’s Book of the Clinton Street Boarding Home (1892-1904) 

 13
Box Folder

Material removed from Volume 13 (7 March 1904) 

 14 7
Volume

Manager’s Book of the Pine Street Boarding Home (1896-1904) 

 14
Box Folder

Matron’s reports (1902-1906, undated) 

 14 8-12
Volume

Manager’s Monthly Note Book, 915 Clinton Street (1904-1907) 

 15

House Mother Reports, Clinton Street Boarding Home (January 1907 - December 1916) 

 16
Box Folder

House mother reports, 915 Clinton Street (December 1918 - November 1920) 

 14 13
Volume

House Mother’s Reports, 834 Pine Street (March 1914 - November 1924) 

 17
Box Folder

House mother’s reports (1921) 

 14 14
Volume

House Mother Reports, 915 Clinton Street (January 1917 - June 1920) 

 18
Box Folder

Material removed from Volume 18 (6 October 1918) 

 14 15
Volume

House Mother Reports (January 1922 - March 1927) 

 19

Residents (1871-1985, undated) 
Volume

Register of the Boarding Home, 1013 Spruce Street/915 Clinton Street (November 1871 - March 1880) 

Note

Cleaned for mold.

 20

Register, Clinton Street Boarding Home (December1871 - September 1911) 

 21

Register of the Clinton Street Boarding Home, Number 2 (March 1880 - October 1888) 

 22

Register of the Clinton Street Boarding Home, Number 3 (March 1889 - June 1900) 

 23

Register Number 1 of the Young Women’s Boarding Home Association, 834 Pine Street (September 1896 - March 1907) 

 24

Register of the Boarding House, 1433 Lombard Street (1891-1893)  

 25

Register, 834 Pine Street (September 1896 - 1909)  

 26

Register of the Clinton Street Boarding Home, number 4 (October 1898 - June 1908) 

 27

Bessie Memorial Home Admission Book (1907-1908)  

 28

Register (1909-1911) 

 29

Admissions (November 1911-1915) 

 30

Register (September 1916) 

Note

Only a few pages used.

 31
Box Box

Resident cards (1892 - 1982, undated) 

 15 4
Box Folder

Material removed from resident cards (1972-1973, undated) 

 16 1

Correspondence: Potential residents (1961)  

 16 2

Resident intake forms, blanks (circa 1960 - circa 1980) 

 16 3

Admissions committee (circa 1965-1972) 

 16 4

Correspondence: Potential residents (1971) 

 16 5

Resident information (1980-1983) 

 16 6

Resident recommendation letters from semi-obsolete applications (1960-1961) 

Access restrictions

Closed to researchers for 75 years from the date of creation (2036-2037). Restriction dates are noted on individual folders.

 16 7-8

Obsolete pending resident applications (1971)  

Access restrictions

Closed to researchers until 1 January 2047.

 21 40

Resident application records and inquiries (1974) 

Access restrictions

Closed to researchers until 1 January 2050.

 16 35

Resident application records, Jefferson (1974) 

Access restrictions

Closed to researchers until 1 January 2050.

 16 36

Resident application records and inquiries (1975) 

Access restrictions

Closed to researchers until 1 January 2051.

 16 56

Resident application records and inquiries (1976) 

Access restrictions

Closed to researchers until 1 January 2052.

 26 37

Summer ballet students (1976-1982) 

Access restrictions

Closed to researchers until 1 January 2052.

 25 37

Resident application records and inquiries (1977) 

Access restrictions

Closed to researchers until 1 January 2053.

 28 11

Summer ballet students (1977) 

Access restrictions

Closed to researchers until 1 January 2053.

 27 50

Resident application records and inquiries (1978) 

Access restrictions

Closed to researchers until 1 January 2054.

 28 15

Summer ballet students (1978) 

Access restrictions

Closed to researchers until 1 January 2054.

 30 6

Summer ballet students (1980) 

Access restrictions

Closed to researchers until 1 January 2056.

 32 51

Summer ballet students (1981) 

Access restrictions

Closed to researchers until 1 January 2057.

 34 50

Summer ballet students (1982) 

Access restrictions

Closed to researchers until 1 January 2058.

 36 45

Incomplete applications, dead file (1984)  

 28 32

Resident files (1961) 

Access restrictions

Closed to researchers until 1 January 2037.

 16 9-33

Resident files (1964) 

Access restrictions

Closed to researchers until 1 January 2040.

 17 1-2

Resident files (1965) 

Access restrictions

Closed to researchers until 1 January 2041.

 17 3-8

Resident files (1966) 

Access restrictions

Closed to researchers unil 1 January 2042.

 17 9-49

Resident files  (1967) 

Access restrictions

Closed to researchers until 1 January 2043.

 17 50-66

Resident files (1967) 

Access restrictions

Closed to researchers until 1 January 2043.

 18 1-59

Resident files (1967) 

Access restrictions

Closed to researchers until 1 January 2043.

 19 1-5

Resident files (1968) 

Access restrictions

Closed to researchers until 1 January 2044.

 19 6-55

Resident files (1968) 

Access restrictions

Closed to researchers until 1 January 2044.

 20 1-4

Resident files (1969) 

Access restrictions

Closed to researchers until 1 January 2045.

 16 34

Resident files (1969) 

Access restrictions

Closed to researchers until 1 January 2045.

 20 5-42

Resident files (1970) 

Access restrictions

Closed to researchers until 1 January 2046.

 20 43-56

Resident files (1970) 

Access restrictions

Closed to researchers until 1 January 2046.

 21 1-39

Resident files (1971) 

Access restrictions

Closed to researchers until 1 January 2047.

 21 41-49

Resident files (1971) 

Access restrictions

Closed to researchers until 1 January 2047.

 22 1-44

Resident files (1972) 

Access restrictions

Closed to researchers until 1 January 2048.

 22 45-53

Resident files (1972) 

Access restrictions

Closed to researchers until 1 January 2048.

 23 1-36

Resident files (1973) 

Access restrictions

Closed to researchers until 1 January 2049.

 23 37-57

Resident files (1973) 

Access restrictions

Closed to researchers until 1 January 2049.

 24 1-20

Resident files (1974) 

Access restrictions

Closed to researchers until 1 January 2050.

 16 37-55

Resident files (1974) 

Access restrictions

Closed to researchers until 1 January 2050.

 24 21-55

Resident files (1975) 

Access restrictions

Closed to researchers until 1 January 2051.

 25 1-36

Resident files (1975) 

Access restrictions

Closed to researchers until 1 January 2051.

 26 1-35

Resident files (1976) 

Access restrictions

Closed to researchers until 1 January 2052.

 25 37-53

Resident files (1976) 

Access restrictions

Closed to researchers until 1 January 2052.

 26 37-50

Resident files (1976) 

Access restrictions

Closed to researchers until 1 January 2052.

 27 1-49

Resident files (1976) 

Access restrictions

Closed to researchers until 1 January 2052.

 28 1-10

Resident files (1977) 

Access restrictions

Closed to researchers until 1 January 2053.

 27 50-57

Resident files (1977) 

Access restrictions

Closed to researchers until 1 January 2053.

 28 12-14

Resident files (1977) 

Access restrictions

Closed to researchers until 1 January 2053.

 29 1-53

Resident files (1977) 

Access restrictions

Closed to researchers until 1 January 2053.

 30 1-5

Resident files (1978) 

Access restrictions

Closed to researchers until 1 January 2054.

 28 16-17

Resident files (1978) 

Access restrictions

Closed to researchers until 1 January 2054.

 30 1-21

Resident files (1978) 

Access restrictions

Closed to researchers until 1 January 2054.

 31 1-21

Resident files (1979) 

Access restrictions

Closed to researchers until 1 January 2055.

 28 18

Resident files (1979) 

Access restrictions

Closed to researchers until 1 January 2055.

 31 22-56

Resident files (1979) 

Access restrictions

Closed to researchers until 1 January 2055.

 32 1-50

Resident files (1980) 

Access restrictions

Closed to researchers until 1 January 2056.

 28 16-17

Resident files (1980) 

Access restrictions

Closed to researchers until 1 January 2056.

 32 51-58

Resident files (1980) 

Access restrictions

Closed to researchers until 1 January 2056.

 33 1-54

Resident files (1980) 

Access restrictions

Closed to researchers until 1 January 2056.

 34 1-49

Resident files (1981) 

Access restrictions

Closed to researchers until 1 January 2057.

 34 51-55

Resident files (1981) 

Access restrictions

Closed to researchers until 1 January 2057.

 35 1-52

Resident files (1981) 

Access restrictions

Closed to researchers until 1 January 2057.

 36 1-44

Resident files (1982) 

Access restrictions

Closed to researchers until 1 January 2058.

 28 30-31

Resident files (1982) 

Access restrictions

Closed to researchers until 1 January 2058.

 36 45-54

Resident files (1982) 

Access restrictions

Closed to researchers until 1 January 2058.

 37 1-59

Resident files (1982) 

Access restrictions

Closed to researchers until 1 January 2058.

 38 1-31

Resident files (1983) 

Access restrictions

Closed to researchers until 1 January 2059.

 1 7

Resident files (1983) 

Access restrictions

Closed to researchers until 1 January 2059.

 9 3

Resident files (1983) 

Access restrictions

Closed to researchers until 1 January 2059.

 38 32-55

Resident files (1983) 

Access restrictions

Closed to researchers until 1 January 2059.

 39 1-38

Resident files (1984) 

Access restrictions

Closed to researchers until 1 January 2060.

 39 39
Volume

Resident assistants’ book (1981-1984)  

 32
Box Folder

Material removed from Volume 32 (1981-1984) 

 40 1
Volume

Resident assistants’ book (1984-1985) 

 33

Miscellaneous (1961 - circa 1970, undated) 
Box Folder

Petition to the Board of Managers (undated) 

 1 8

Prayer of Miss Coles’ Bible class (undated) 

 40 2

Adding machine (1961-1970)  

 40 3

Equipment documentation (circa 1965 - circa 1970, undated)  

 40 4

Return to Table of Contents »

2. Financial records (1867-1997, undated) 

Scope and content note

This series contains financial records such as ledgers and journals; statements and reports; subscriptions and donations; and bank, transaction, payroll, and tax records. Annual reports start with the first annual report and are present for most years between 1867-1980. Bank documents often include sensitive payroll information, and for that reason, many are closed to researchers for 75 years from the date of creation. Board and rent records span just over a century (1880-1984) with modest gaps. Subscription and donation files include a significant amount of correspndence. Transaction records are extensive, with the bulk dating from 1951-1984, including 32 boxes of paid bills and petty cash receipts. Payroll records containing sensitive information are closed to researchers for 75 years after the date of creation.

Financial statements (1867-1981, undated) 
Box Folder

Annual reports: Boarding Home for Young Women (1867-1891) 

 40 4-13
Volume

Annual reports: Clinton Street Boarding Home (1872-1883) 

 34
Box Folder

Material removed from Volume 34 (1943, undated) 

Note

Cleaned for mold.

 40 14
Volume

Annual reports of the Clinton Street Boarding Home (1884-1895) 

 35
Box Folder

Annual reports: Clinton Street Boarding Home (1872-1892) 

 40 15-32
Volume

Annual reports: Young Women's Boarding Home Association (1895-1908) 

 36

Annual reports: Young Women's Boarding Home Association (1909-1923) 

 37
Box Folder

Material removed from Volume 37 (undated) 

 40 33

Annual reports: Young Women's Boarding Home Association (1893-1905, 1932-1933, 1958-1960) 

 40 34-47

Annual reports: Young Women's Boarding Home Association (1906-1925) 

 2 17-43

Annual reports: Young Women's Boarding Home Association (1925-1941) 

 41 1-29

Annual reports: Young Women's Boarding Home Association (1942-1957) 

 42 1-27

Annual reports: Young Women's Boarding Home Association (1961-1975, 1980) 

 43 1-5

Annual report drafts: Young Women's Boarding Home Association (1955-1974) 

 43 6-7

Treasurer’s reports (1894-1914) 

 43 8-12

Treasurer’s reports (1916-1936, undated) 

 44 1-4

Treasurer’s reports (1923) 

 9 4

Audit reports (1923-1952) 

 44 5-7

Financial statements (1899) 

Note

Cleaned for mold.

 1 9

Financial statements (1945-1967) 

 44 8-18

Financial statements (1968-1977) 

 45 1-8

Financial statements (1981) 

 46 1

Balance sheets (1959-1963, 1981) 

 46 2-3

Budgets (1965-1968, undated) 

 46 4

Income and expenses (February 1951) 

Access restrictions

Includes sensitive payroll information. Closed to researchers until 1 March 2026.

 9 5

Operating ratios statements (1957) 

 46 5

Ledgers and journals (1871-1973) 
Volume

General ledger (February 1871 - December 1875) 

 38

Ledger (January 1889 - August 1892) 

 39
Box Folder

Material removed from Volume 39 (1992) 

 46 6
Volume

General ledger (November 1896 - May 1905) 

 40

General ledger (January 1902 - January 1913) 

 41
Box Folder

Material removed from Volume 41 (undated) 

 46 7
Volume

General ledger (January 1903 - January 1921) 

 42
Box Folder

Material removed from Volume 42 (11 January 1918) 

 46 8
Volume

General ledger (June 1905 - January 1911)  

 43

General ledger, 915 Clinton Street (January 1906 - December 1909) 

 44

Catharine Street House ledger (January 1907 - December 1911)  

 45
Box Folder

Material removed from Volume 45 (1908) 

 46 9
Volume

Ledger, 834 Pine Street (January 1909 - January 1918) 

 46
Box Folder

Material removed from Volume 46 (1911) 

 46 10
Volume

Bessie Memorial Home Ledger (1912-1916) 

 47
Box Folder

Material removed from Volume 47 (1914-1917) 

 46 11
Volume

General ledger (January 1921 - February 1929)  

 48
Box Folder

Material removed from Volume 48 (undated) 

 46 12
Volume

Purchasing list for food/house expenditures (1923-1927) 

 49

General ledger (January 1924 - December 1929) 

 50

General ledger (January 1931 - April 1935) 

 51
Box Folder

General ledger (1946-1951) 

 46 13

Ledger sheets: Disbursements (1973) 

Access restrictions

Includes payroll. Closed to researchers until 1 January 2049.

 1 10

Ledger sheets: Receipts (1973) 

 1 11

Bank and investment records (1889-1982, undated) 
Box Folder

Bank account register, interest account (1891-1906) 

 46 14

Bank account register (1896-1912) 

 46 15

Bank records (1906-1938) 

 1 12

Bank account passbooks (1910-1978) 

 46 16

Fidelity Bank correspondence (1974-1974) 

 46 17

Western Savings Bank passbooks and papers (1974-1982) 

 46 18-19
Volume

Record of checks for wages, special fund, and fuel oil account (1931-1956) 

 52

Check stubs (29 September 1948 - 29 May 1950) 

Access restrictions

Closed to researchers until 1 June 2026.

 53

Check stubs (June 1950 - January 1951) 

Access restrictions

Closed to researchers until 1 February 2027.

 54
Box Folder

Material removed from Volume 54 (1950-1951) 

 46 20
Volume

Check stubs (January 1952 - August 1953) 

Access restrictions

Closed to researchers until 1 September 2029.

 55
Box Folder

Material removed from Volume 55 (1952-1953) 

 46 21
Volume

Check stubs (September 1953 - May 1955) 

Access restrictions

Closed to researchers until 1 June 2031.

 56
Box Folder

Material removed from Volume 56 (1953-1955) 

 46 22
Volume

Check stubs (May 1955 - December 1956) 

Access restrictions

Closed to researchers until 1 January 2033.

 57
Box Folder

Material removed from Volume 57 (1955-1956) 

 46 23
Volume

Check stubs (12 December 1956 - 12 June 1958) 

Note

Closed to researchers until 1 July 2033.

 58
Box Folder

Material removed from Volume 58 (circa 1956 - circa 1958) 

 46 24
Volume

Check stubs (August 1964 - January 1965)  

Access restrictions

Closed to researchers until 1 February 2040.

 59
Box Folder

Material removed from Volume 59 (1964-1965) 

 46 25
Volume

Check stubs (January 1965 - June 1965) 

Access restrictions

Closed to researchers until 1 July 2040.

 60
Box Folder

Material removed from Volume 60 (1965) 

 46 26
Volume

Check stubs (June 1965 - November 1965) 

Access restrictions

losed to researchers until 1 December 2070.

 61
Box Folder

Material removed from Volume 61 (1965) 

 46 27
Volume

Check stubs (November 1965 - March 1966) 

Access restrictions

Closed to researchers until 1 April 2041.

 62
Box Folder

Material removed from Volume 62 (1965-1966) 

 46 28
Volume

Check stubs (March 1966 - August 1966) 

Access restrictions

Closed to researchers until 1 September 2041.

 63
Box Folder

Material removed from Volume 63 (1966) 

 46 29
Volume

Check stubs (August 1966 - December 1966) 

Access restrictions

Closed to researchers until 1 January 2042.

 64
Box Folder

Material removed from Volume 64 (1966) 

 46 30
Volume

Check stubs (December 1966 - April 1967) 

Access restrictions

Closed to researchers until 1 May 2042.

 65
Box Folder

Material removed from Volume 65 (1966-1967) 

 46 31

Check stubs (1967-1970) 

Access restrictions

Contains detailed payroll information. Closed to researchers for 75 years from the date of creation (2042-2045). Restriction dates are noted on individual folders.

 47 1-8

Check stubs (1970-1973) 

Access restrictions

Contains detailed payroll information. Closed to researchers for 75 years from the date of creation (2046-2048). Restriction dates are noted on individual folders.

 48 1-7

Check stubs (1982) 

 48 8

Account reconciliations (1951) 

 48 9

Account reconciliations (1952-1963) 

 49 1-8

Account reconciliations (1963) 

 50 1

Bank statements: Fidelity - Philadelphia Trust (1950) 

 50 2

Bank statements: Real Estate Trust Company (1950) 

 50 3

Bank statements: Fidelity Bank (1967-1969) 

 50 4-6

Bank statements: Provident National Bank (1974-1976) 

Access restrictions

Contains detailed payroll information. Closed to researchers for 75 years from the date of creation (2050-2052). Restriction dates are noted on individual folders.

 50 7-9

Bank statements: Provident National Bank (1977-1982) 

Access restrictions

Contains detailed payroll information. Closed to researchers for 75 years from the date of creation (2053-2058). Restriction dates are noted on individual folders.

 51 1-7

Bank statements (1982) 

 52 1

Mortgage and foreclosure of 2067 Stella Street, Philadelphia (1889-1902) 

 9 6

Investments (1894-1932, 1941-1975, undated) 

 52 2-3

Investments (1965) 

 9 7

Dividends and interest (1971-1979, undated) 

 52 4

Dividend statements (1975-1979) 

 52 5

Edward Coles Robbins Memorial Fund (1981-1982) 

 52 6

Stocks and bonds in safe deposit box (undated) 

 52 7

Board and rent records (1880-1984, undated) 
Volume

Board Book, Clinton Street Home (January 1880 - December 1888) 

 66

Board Book, Clinton Street Home (January 1889 - January 1898) 

 67

Board Book, 913-915 Clinton Street (January 1898 - February 1907)  

 68

Clinton Street Home Board Record Book (January 1907 - December 1915) 

 69
Box Folder

Material removed from Volume 69 (undated) 

 52 8

Board receipts (1914-1918, undated) 

 52 9
Volume

Board Book (January 1916 - June 1923) 

 70

Directress’ Book (1919) 

 71
Box Folder

Material removed from Volume 71 (1919) 

 52 10
Volume

Board Book, 834 Pine Street (September 1920 - November 1924) 

 72

Board Book, 915 Clinton Street (July 1923 - January 1928) 

 73

Board Book, 915 Clinton Street (January 1928 - February 1934) 

 74
Box Folder

Material removed from Volume 74 (1930-1935) 

 52 11
Volume

Board Book (March 1934 - March 1941) 

 75

Board Book (April 1941 - December 1955)  

 76
Box Folder

Material removed from Volume 76 (undated) 

 52 12

Board sheets (1954-1984) 

Processing note

Cleaned for mold.

 52 13-20

Board tally sheets (1960-1983) 

Note

Cleaned for mold.

 53 1-5

Employee board tallies (1960) 

 53 6
Box Box

Rent receipts (1960-1964, undated) 

 55 54
Volume

Receipt book (4 January 1982 - 23 March 1982)  

 77

Receipt book (23 March 1982 - 14 June 1982) 

 78

Receipt book (14 June 1982 - 30 August 1982) 

 79

Receipt book (31 August 1982 - 2 November 1982) 

 80

Receipt book (2 November 1982 - 17 January 1983) 

 81

Receipt book (17 January 1983 - 21 March 1983) 

 82

Receipt book (21 March 1983 - 6 June 1983) 

 83

Receipt book (8 June 1983 - 24 August 1983) 

 84

Receipt book (24 August 1983 - 30 September 1983) 

 85

Receipt book (30 September 1983 - 5 December 1983) 

 86

Receipt book (5 December 1983 - 30 January 1984) 

 87
Box Folder

Rent reports (January 1983 - January 1984) 

 53 7

Subscriptions and donations (1871-1935, undated) 
Volume

Items donated (1871-1905) 

 88
Box Folder

Material removed from Volume 88 (undated) 

 53 8
Volume

Subscriptions and donations (1874-1875) 

Note

Cleaned for mold.

 89

Subscriptions and donations (1894-1909) 

 90

Subscriptions and donations (1909-1913) 

 91

Subscriptions and donations (1913-1929) 

 92
Box Folder

Material removed from Volume 92 (1914, undated) 

 53 9

Subscriptions and donations (1910-1912) 

Note

Cleaned for mold.

 53 10-12

Subscriptions and donations (1911-1935, undated) 

 56 1-6
Box

Subscription books (6) (1910-1919) 

 15

Other transaction records (1880-1997) 
Box Folder

Paid bills (1880-1984) 

Note

Cleaned for mold.

 9 8

Paid bills (1880-1909) 

 56 7-8

Paid bills (1911-1950) 

 57 1-10

Paid bills (1951-1955) 

 58 1-8

Paid bills (1955-1958) 

 59 1-9

Paid bills (1958-1961) 

 60 1-11

Paid bills (1961-1963) 

 61 1-9

Paid bills (1963-1964) 

 62 1-6

Paid bills (1964-1965) 

 63 1-10

Paid bills (1965) 

 64 1-8

Paid bills (1965-1966) 

 65 1-8

Paid bills (1966-1967) 

 66 1-8

Paid bills (1967) 

 67 1-7

Paid bills (1967-1968) 

 68 1-9

Paid bills (1968) 

 1 13

Paid bills (1968) 

 69 1-8

Paid bills (1968-1969) 

 70 1-8

Paid bills (1969-1970) 

 71 1-7

Paid bills (1970) 

 72 1-7

Paid bills (1970-1971) 

 73 1-8

Paid bills (1971-1974) 

 74 1-8

Paid bills (1974-1975) 

 75 1-8

Paid bills (1975-1976) 

 76 1-9

Paid bills (1976-1977) 

Processing note

Cleaned for mold.

 77 1-9

Paid bills (1978-1979) 

Processing note

Cleaned for mold.

 78 1-6

Paid bills (1979-1980) 

 79 1-9

Paid bills (1980-1981) 

Processing note

Cleaned for mold.

 80 1-8

Paid bills (1981-1982) 

 81 1-6

Paid bills (1982-1983) 

 82 1-7

Paid bills (1983) 

 1 14

Paid bills (1983-1984) 

 83 1-4

Bill for photographs for grant application (August 1997) 

 83 5

Petty cash (1917, 1947-1964) 

 83 7-16

Petty cash (1965-1970) 

 84 1-5

Petty cash (1966-1968) 

 85 1-6

Petty cash (1968-1970) 

 86 1-5

Petty cash (1971-1973) 

 87 1-5

Petty cash (1973-1979) 

 88 1-5

Petty cash (1980-1981) 

 89 1-5

Petty cash (1981-1983) 

 90 1-6

Petty cash log sheets (1968-1973) 

 91 1-2

Receipts for expenses (1885-1933) 

 91 3

Payments to and for Mary Elizabeth Hunter (1907-1933) 

Note

See also Walter Hunter Estate Box 1 folder 3 and Box 8 folder 9

 91 4

Isaiah V. Williamson Estate (1951-1952) 

 1 15

Isaiah V. Williamson Estate (1959-1960) 

 91 5

Edward Atkins Estate distributions (1968-1974) 

 91 6

Payroll-related records (1948-1983) 
Box Folder

Payroll notebook (1948-1953) 

Access restrictions

Closed to researchers until 1 January 2029.

 91 7

Payroll receipts (1949-1950) 

Note

Cleaned for mold.

 91 8-9
Box Box Box

Payroll receipts (1951-1963) 

Access restrictions

Closed to researchers for 75 years from the date of creation (2027-2039).

 94 92 93
Box Folder

Payroll receipts (1961) 

Access restrictions

Closed to researchers until 1 January 2037.

 91 10

Payroll receipts (1967) 

Access restrictions

Closed to researchers until 1 January 2043.

 91 11

Payroll reciept (undated) 

 91 12

Employee earnings records (1960-1972) 

Note

Cleaned for mold.

Access restrictions

Contains detailed payroll information. Closed to researchers for 75 years from the date of creation (2036-2047). Restriction dates are noted on individual folders.

 91 13-24

Employee earnings record summary (1965-1972) 

Processing note

Cleaned for mold.

 91 25

Federal payroll taxes (1964-1966) 

Access restrictions

Contains detailed payroll information. Closed to researchers for 75 years from the date of creation (2040-2042). Restriction dates are noted on individual folders.

 91 26-28

Federal payroll taxes (1967-1974) 

Access restrictions

Contains detailed payroll information. Closed to researchers for 75 years from the date of creation (2043-2050). Restriction dates are noted on individual folders.

 95 1-7

Payroll summary and federal payroll taxes (1971-1972) 

 9 9-10

Payroll (1950-1980) 

Access restrictions

Closed to researchers for 75 years from the date of creation (2026-2056). Restriction dates are noted on individual folders.

 95 8-23

Payroll (1981-1983) 

Access restrictions

Closed to researchers for 75 years from the date of creation (2057-2059). Restriction dates are noted on individual folders.

 96 1-4

Workmen's compensation insurance (1965-1973) 

 96 5

Workmen's compensation claims (1965-1969) 

Access restrictions

Closed to researchers for 75 years from the date of creation (2041-2045). Restriction dates are noted on individual folders.

 96 6-10

Workmen’s compensation audits (1973-1976) 

Note

Cleaned for mold.

 96 11

Health Department screening (1971-1973) 

 96 12

Philadelphia city wage tax (1964-1969) 

 96 13

Pennsylvania state income tax (1971) 

 96 14

Wages (1930-1939, undated) 

 96 15

Job descriptions and wages (1961) 

Access restrictions

Closed to researchers until 1 January 2037.

 96 16

Health insurance (1966-1973) 

 96 17

Taxes (1944-1979) 
Box Folder

Forms W-4 (1944-1951) 

 97 1

Real estate taxes (1960-1975) 

Note

Cleaned for mold.

 97 2-3

City of Philadelphia wage tax (1971-1974) 

 97 4

Federal taxes (1974)  

 97 5

Forms 1099 (1976-1979) 

 97 6

Miscellaneous (1906-1971, undated) 
Box Folder

Loans (1906-1925) 

 97 7

Gifts for staff (1934) 

 97 8

Diocese of Pennsylvania Report of the Committee on Financial Safeguards (1935) 

 97 10

Christmas gifts for staff (1943-1971, undated) 

Note

Cleaned for mold.

 97 10-11

Return to Table of Contents »

3. Graphic materials (1923-1997, undated) 

Scope and content note

This small series containing graphic materials including photographs, blueprints, architectural drawings, and road maps. The photographs include snapshots from the 1936 event, “The Windows of Old Philadelphia,” held on Clinton Street. There are two folders of photographs taken for the circa 1967 promotional brochure, and these document many interior spaces of Coles House.

Photographs (1936-1997, undated) 
Box

“Windows of Old Philadelphia” (22 May 1936) 

 98

Event (6 April 1961) 

 98

Coles House exterior (5) (1965, undated) 

 98

Photographs for brochure (circa 1967) 

 98
Box Folder

Final photographs for brochure (circa 1967) 

 1 16

Photograph of portrait of Mary Coles, with note (circa 1967) 

 97 12

Proof sheets (December 1980) 

 9 11
Box

“Elizabeth Chase’s 40th anniversary” (October 1982) 

 98

Coles House interior (1985) 

 98

Miscellaneous snapshots (1986-1991, undated) 

 98
Volume

130th Anniversary Celebration album (17 September 1995) 

 93
Box

Photographs for grant application, by Thomas Smitley (August 1997) 

 98

Black and white photographs (undated) 

 98

Coles House roof deck (undated) 

 99

Coles House parlor (undated) 

 100

Coles House exterior (undated) 

 101
Box Folder

Negatives (1982-1997) 

 97 13

Drawings and maps (1923-1984, undated) 
Oversize

Blueprint for heating system renovation (1923) 

 Flat file 1

Architectural drawings and blueprints (1965) 

 Flat file 2
Box Folder

Eastern United States fold-out road maps (1963-1968) 

 97 14

Philadelphia and vicinity fold-out road maps (1965-1966, undated) 

 97 15

Heating system conversion schematic (1984) 

 9 12

Copy of promotional architectural drawing [undated] 

 1 17

Return to Table of Contents »

4. Miscellaneous (1867-1982, undated) 

Scope and content note

This small series contains miscellaneous items, books, clippings, ephemera and magazines, and artifacts. The published materials The only artifacts in the collection are keys, one ceremonial and one to the back gate.

Books (1867-1956, undated) 
Volume

Toschi’s Engravings from Frescoes by Correggio and Parmegiano, Reproduced by the Heliotype Process from the Gray Collection of Engravings, Harvard University, James R. Osgood and Company, Boston (1876) 

 94
Box Folder

Material removed from Volume 94 (1884) 

Note

Inscription sheet from smaller book, possibly Volume 99. “Ellie M. Dudley, from her friend, B. Frank Clapp, Christmas 1884.”

 1 18
Volume

Longfellow’s Evangeline, Henry Wadsworth Longfellow, Boston, Houghton, Mifflin, and Company (1884) 

 95

The History of Pendennis, William Makepeace Thackeray, James R. Osgood and Company, Boston (1876) 

 96
Box Folder

Material removed from Volume 96 (1956) 

 97 16
Volume

Guinevere, Alfred Tennyson, Edward Moxson and Company, London (1867) 

Note

Inscribed: “To Miss Ellie Dudley, from Robert Trimble, Liverpool, 1st January 1869.”

 97

Worcester’s Academic Dictionary, a New Etymological Dictionary of the English Language, Joseph E. Worcester, J. B. Lippincott, Philadelphia (1888) 

 98

Holy Bible, Hawthorn Books, New York (undated) 

 99

Dante’s Purgatory and Paradise, translated by Rev. Henry Francis Cary, Cassel and Company Limited, New York (undated) 

 100

Dante’s Purgatory and Paradise, translated by Rev. Henry Francis Cary (undated) 

 101
Box Folder

Material removed from Volume 101, maple leaf (undated) 

 97 17
Volume

Treasury of Song for the Home Circle (undated) 

 102
Box Folder

Christmas carol booklets (1956, undated) 

 97 18

Other rinted matter (1891-1982, undated) 

Clippings (1891-1980, undated) 
Box Folder

Newspaper clipping copies (undated) 

 97 19

Newspaper clippings (1891-1974) 

 97 20

Clipping: Lucy Eaton Smith House (1980) 

 1 19

Newspaper clippings (undated) 

 9 13

Ephemera and magazines (1910-1982, undated) 
Box Folder

Buttercup Cottage brochure (1910) 

 97 21

Whitford Lodge brochure (1910) 

 97 22

The Outlook, 4 issues (13 September 1916 - 18 October 1916) 

 97 23

American Red Cross Magazine (October 1916) 

 102 1

The Young Churchman (15 October 1916) 

 102 2

“Address to the Graduating Class of 1939 of the Training School for Nurses of the Lankenau Hospital” (1939) 

 102 3

Philadelphia area attractions and PATCO schedule (1967-1971, undated) 

 9 14

Fair housing opportunity posters (circa 1972) 

 9 15

Other Philadelphia boarding houses (1980-1981) 

 102 4

Academy of Music 123rd Anniversary Concert and Ball program (1980) 

 1 20

Academy of Music 124th Anniversary Concert and Ball program (1981) 

 1 21

Bus schedules and Philadelphia tourism brochures (1982) 

 9 16

Esther Hall brochure (undated) 

 102 5

Miscellaneous (1905-1939) 
Box Folder

Diploma: Susie Milles, Philadelphia School for Nurses (1905) 

 9 17

Glenwood Cemetery deed (1939) 

 102 6

Artifacts (undated) 
Box

“Key to the new back gate lock” (undated) 

 103

Large, old-fashioned key replica (undated) 

 103

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